Lease Abstractor

About the role

The Lease Abstractor reads and interprets commercial real estate leases and summarizes their intent and meaning into the Property Works and/or assigned system. Key data includes lease terms, options, rent and other expenses, repairs and maintenance responsibilities and other legal clauses. Candidates should have prior commercial real estate and/or property accounting experience, be familiar with reading leases and contracts, and show great attention to detail.

Key responsibilities

• Meet a daily benchmark by completing the stated number of full abstracts on time.
• Abstract commercial real estate leases and supporting documents into the lease management system, following instructions and training materials.
• Summarize data without compromising legal intent or meaning.
• Extract critical data such as dates, lease option types, rent and other charges, repair and maintenance obligations, and clauses such as co-tenancy, exclusive use, radius restriction and surrender.
• Review and reconcile CAM, property tax and other operating expense invoices from the landlord.
• Process recurring rent, monthly utilities, tenant services payments, escrows and other monthly billings, and review monthly and annual billing statements.
• Identify and communicate discrepancies, raise questions, audit key financial terms and dates against legal documents, record received documentation and perform other assigned duties.

Required profile

• Bachelor's degree in Business Administration, Finance, Law, Real Estate or a Paralegal certificate.
• At least 2 years of professional experience; accounting experience is a plus.

Required skills

• Ability to work independently in a fast-paced environment and meet deadlines.
• Excellent verbal and written communication, interpersonal and customer service skills.
• Attention to detail, critical thinking, strong analytical and problem-solving skills.
• Proficiency in grammar, spelling and proofreading.
• Proficiency with Microsoft Office Suite or related software.